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Notice of Annual General Meeting 2024

By November 18, 2024Club, Juniors, Mens, Womens

Dear Club Members,

The Annual General Meeting (AGM) has been scheduled on Tuesday 10 December, 2024 at 7.00pm both in-person at the Waverley Hockey Club House and via Teams. To register for the Teams link, please send an email to secretary@waverleyhc.org.au.

All Senior Teams are required to nominate and send a minimum of 2 Player representatives. Attendees can arrive and register from 6.30pm. 

The bar will be open for purchases. 

The Agenda for the AGM is as follows:

  1. Attendance and Apologies
  2. Proxy appointments
  3. Confirmation of previous AGM Minutes
  4. Reports
    • President
    • Treasurer
  5. Election of Office Bearers for 2025
    • President;
    • Secretary;
    • Treasurer;
    • Hockey Director (Vice President)
    • 1-6 Executive Committee Portfolio roles
  6. Nomination of Life Members 
  7. General Business
  8. Date of next Meeting

Voting Rights at AGM

Ordinary, Social or Life Members of the Club are entitled to vote. 

Eligibility to be elected

A member is eligible to be elected or appointed as an Executive Committee member if the member—

a) is entitled to vote, and

b) has not had their membership rights suspended; and

c) is 18 years or older on the date they would take office.

Proxy Appointments (close Monday 9 December at 7.00pm)

  1. Ordinary members may vote personally or by proxy
  2. Social members may vote personally
  3. An ordinary member may appoint another ordinary member as their proxy to vote and speak on their behalf at a general meeting.
  4. The appointment of a proxy may be—
    1. in writing and signed by the member making the appointment on this form; or 
    2. made by giving notice from the member’s registered email account
  5. The member appointing the proxy may give specific directions as to how the proxy is to vote on their behalf, otherwise the proxy may vote on behalf of the member on any matter as they see fit
  6. A form appointing a proxy sent by post or electronically from a member’s registered email account, is of no effect unless it is received by the Secretary no later than 24 hours before the commencement of the meeting
  7. A person can act as a proxy for no more than 1 ordinary member
  8. A social member is ineligible to appoint a person as their proxy to vote and speak on their behalf at a general meeting

Position Descriptions

All Executive Member roles have a position description, which can be found by clicking here. 

Nominations

Please submit nominations for an Executive Member role using this form. Nominations will also be accepted from the floor by the Returning Officer on the day. 

Should you have any questions regarding the upcoming AGM, or wish to submit a proxy appointment, please contact Kirsten Davis, Secretary, Waverley Hockey Club via secretary@waverleyhc.org.au

Proposed Constitutional Change

A proposal to amend the Waverley Hockey Club Constitution will be raised. The proposed change is in relation to how the club responds to breaches of policy. Details can be found in the documents listed below:

Overview-of-proposed-Constitutional-change

Waverley-Hockey-Club-Rules-of-Association-adopted-December-2021-grievance-amendments_markedup-copy

Waverley Hockey Club Rules of Association adopted December 2021 – grievance amendments_clean copy

We hope to see you at the AGM!

Waverley Hockey Club Executive

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